Title: | IMS Accounts Receivable Batch Prefixes |
Submitted by: | Rapattoni Software Support |
Issue: | Why does my latest IMS batch ID end in all asterisks? |
Your Rapattoni Magic Internet Member Services accounts receivable batches
have a unique batch prefix that differentiates them from your local Magic
in-house batches. This IMS batch prefix can be used to create a maximum
of 999 batches. Magic automatically, sequentially assigns your IMS batches
daily, weekly or monthly depending on your batch frequency setup. If the
number of batches exceeds 999, Magic will insert asterisks for the batch
ID. It is very important to change your IMS AR batch prefix well before
the system exceeds 999. Any IMS AR batch ID’s that end with asterisks
will contain faulty data. Periodically check your Batch Form to monitor
your IMS web batch ID numbers.
Once the IMS
batch ID approaches approximately 950, it is a good idea to change the
batch ID prefix. You can change the ID by following the steps listed below.
Highlight the appropriate
IMS Association then click on the Service Setup button.
Highlight the appropriate
IMS Service. Make sure you are in modify mode then click on the Accounting
Setup button.
The batch prefix is assigned in the IMS Accounting Service Setup Form.
Type in a new 2 or 3 digit batch prefix.
Please note: Make sure to never assign the same batch prefix twice. It
is a good idea to check all of your IMS services that have an accounting
setup to verify that you are not using a batch prefix that is currently
in use by another service.